A big hairy task list for planning a doc sprint

We’ve recently held a doc sprint. I thought it may be enlightening, or at least fun, to see the complete list of tasks on our planning page. So here it is, as at one week after the sprint. :)

Actually, this list of tasks is not 100% complete. I’ve removed some minutiae to make it a little more palatable. And if you’re looking for a summary that’s easier to read, try this post instead: How to plan a doc sprint.

The list

Done

Task

(tick) 2 May Initial contact with Confluence PMs
(tick) 5 June Initial contact with Confluence team lead
(tick) 14 June Initial contact with Dev Rel team
(tick) 14 June Finalise date
(tick) 14 June Decide about getting any San Franciscans here in Sydney for the sprint.
(tick) 23 June Decide locations for physical sprint and update all relevant pages
(tick) 19 June Add dates to tech writers’ calendars
(tick) 19 June Add to Sydney Events calendar on Google Calendars.
(tick) Add to Amsterdam Events calendar somewhere
(error) Not required Add to SF Events calendar somewhere???
(tick) 21 June T-shirts
(tick) 23 June Update Doc Sprint space on CAC
(tick) 23 June Look at points from previous sprint’s retrospective
(tick) 28 June Start defining the tutorial wish list.
(tick) 25 June Announce the sprint internally
(tick) 9 July Issue general invitation to external stakeholders/authors and describe scope
(tick) 30 July Ask Joe Clark if he would prepare “best practice” guidelines about what the sprinters should include in their tutorials
(tick) 23 July Post invitation on Experts site
(tick) 20 July Engage Ambassadors
(tick) 23 July List the external participants we want to invite specifically
(tick) 27 July Issue targeted invitations to external community authors
(tick) 26 July Check the Snippet plugin
(tick) 7 August List the Atlassians we want to invite specifically, and invite them personally
(tick) 8 August Book room(s) in Sydney for sprint co-location
(tick) Book room(s) in SF for sprint co-location
(tick) 19 July Book room(s) in Amsterdam for sprint co-location
(tick) 1 August Focus on the teaching and social side of doc sprint
(tick) Finalise authorisation of T-shirts
(tick) 9 August Send email message to all participants (external and internal) about preparing for doc sprint
(tick) 16 August Set up a tech writer roster
(tick) 7 August all done Add the event to all Atlassian attendees’ calendars
(tick) 7 August all done Finalise tutorial wish list
 (tick) 9 August Organise allocation of specific tutorials/tasks to each sprinter
(tick) 17 August Compile and publish page containing schedule
(tick) Compile and publish page containing information about online facilities
(tick) Set up chat room
(tick) Set up email distribution list.
(tick) Update the plugin tutorial template
(tick) Organise Bitbucket for the tutorials
(error) Not required Organise Bamboo for the tutorials on Bibucket
(tick) 8 August Organise a meeting of tech writers to check everything is ready
(tick) Think up some fun stuff to do
(tick) 8 August Organise DAC edit access for external sprinters
(tick) 8 August Add CAC page telling sprinters how to prepare
(tick) 9 August Publicise Twitter tag
(tick) 16 August Add placeholder for new tutorials on DAC
(tick) 16 August Discuss catering for Sydney
(tick) 21 August Discuss catering for SF
(tick) 17 August Discuss catering for Amsterdam
(tick) 16 August Update the guidelines and put them in the DOCSPRINT space on CAC.
(tick) 19 August Post a final reminder on EAC
(tick) 21 August Do final coordination of Amsterdam with Sherali
(error) 9 August – decided not to do this Post a final reminder on Atlassian blog
(tick) 16 August Schedule webinars
(tick) 21 August Schedule a practice webinar
(tick) Organise network capabilities in the rooms in Sydney
(tick) Organise network capabilities in the room in SF
(tick) Organise network capabilities in the room in Amsterdam
(tick) Organise cameras in Sydney
(tick) Organise cameras in SF
(tick) 17 August Organise cameras in Amsterdam
(tick) Coordinate fun stuff during the sprint
(tick) 21 August Fun stuff: golden ticket
(tick) 24 August Plan and document the structure of the retrospective and show and tell
(tick) Buy Sydney chocolates.
(tick) Buy SF chocolates.
(tick) 17 August Buy Amsterdam chocolates.
(tick) 19 August Let reception and experience teams know about the sprint
After the sprint: Order and distribute T-shirts
After the sprint: Judge haiku competition and send out prizes
After the sprint: Write up and collate the results of the retrospective
In progress After the sprint: Liaise with late sprinters
After the sprint: Judge golden ticket competition and send out prizes
After the sprint: Revoke the temporary access rights where necessary
(tick) 25 August After the sprint: Update hall of fame
(tick) 27 August After the sprint: Send wrapup email to sprinters
In progress After the sprint: Assess status of Sydney tutorials and chase up the reviewing and publication tasks
In progress After the sprint: Assess status of Remote tutorials and chase up the reviewing and publication tasks
In progress After the sprint: Assess status of San Francisco tutorials and chase up the reviewing and publication tasks
In progress After the sprint: Post an internal write-up of the results
In progress After the sprint: Post an external write-up of the results
In progress After the sprint: Review and publish tutorials
About these ads

About Sarah Maddox

Technical writer, author and blogger in Sydney

Posted on 7 September 2012, in technical writing and tagged , , , . Bookmark the permalink. 3 Comments.

  1. This is #2, the actual sprint task list…Kelly.

  2. T-shirts? Man, you really go all-out.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Follow

Get every new post delivered to your Inbox.

Join 1,388 other followers

%d bloggers like this: